A location contract clearly specifies which locations, places or properties may be used for which purposes and for how long. It should also be agreed which additional premises may be used in addition to the main filming location, for example for accommodation and catering purposes. It is advisable to make contractual agreements about what measures must be taken before and after filming and which party is responsible for the relevant preparations.
The production company will normally want to leave the set quickly, while the owner of the location, the location manager, is interested in ensuring that everything is returned to its original state once filming is complete.
Photos documenting the condition before and after filming can be helpful in determining whether any damage has occurred. It is advisable to carry out an inventory of the objects used before the start and after the end of filming in order to document any damage.
Clear arrangements should be made for any reimbursement of costs. Landlords of locations that suffer a loss of revenue or increased operating costs during filming will receive financial compensation from the production company.
An appropriate usage fee should also be agreed.
If the owner of the location demands a fee for use, the amount of the fee should be calculated based on the number of days of filming, the extent of the filming and the value of the location.
It is common to agree either daily rates or flat rates. For companies or cities, additional aspects such as the positive public image generated by being featured in a film can influence the amount of the usage fee.
Another important contractual point is proof of sufficient insurance on the part of the production company. The production company should contractually confirm that the production is adequately insured against property damage and personal injury.
